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A destination wedding in Costa Rica sounds like a dream but there’s real work behind the view. You’ve got logistics, legal stuff, and that voice in your head wondering if you’re missing something.
This checklist breaks it down. Step by step. No fluff. No stress. Just what needs to happen to get you from planning to Pura Vida.
Pick the Right Time of Year
Costa Rica has two seasons. Dry and rainy. The dry runs from December to April and its popular for weddings. But that also means higher prices and fewer opening dates.
The rainy season has its own beauty and better rates, but there’s always a chance of showers. Know what you’re willing to risk and lock in your dates early.
Set a Realistic Budget
A Costa Rica destination wedding Venue can be affordable, or it can go luxury real fast. Set your priorities. Venue, photography, food, guest count. That will decide where most of the money goes.
The average Costa Rica wedding for 30–50 guests run between $15,000 and $25,000 USD. Smaller elopements or micro-weddings can land closer to $8,000–$12,000. That usually covers venue, catering, décor, photographer, planner, and basic guest transport.
Build a cushion for the things you haven’t thought about yet. Flights and lodging are often on the guests’ side, but some couples help with group discounts.
Get the Legal Side Sorted
Getting legally married in Costa Rica is possible but comes with paperwork. You’ll need valid passports, a sworn statement of single status, and a Costa Rican lawyer to officiate. The ceremony gets registered at the Civil Registry (Registro Civil) in San José.
Your lawyer usually handles the paperwork and mails you the legal certificate after it’s processed. Some couples choose to do the legal ceremony at home and keep the Costa Rica wedding symbolic.
Either way, figure it out early.Don’t leave this one hanging.
Choose the Right Venue
There’s no shortage of views here. But the right setting depends on your style, guest count, and what kind of planning support you need.
Here are a few strong options:
- Villa Firenze in Playa Hermosa – A luxury villa in the rainforest with a helipad, private chef, and full-service event team
- The Springs Resort & Spa in Arenal – Mountain views and natural hot springs for guests who love nature
- Pangas Beach Club in Tamarindo – Laid-back beachfront vibes with toes-in-the-sand ceremony options
- Hotel Belmar in Monteverde – Ideal for a more intimate wedding in the cloud forest
Always ask if the venue offers in-house coordination, has backup plans for rain, and can handle outside vendors if needed. Get photos. Check reviews. Make sure it’sright for you and your people.
Book Local Vendors You Can Trust
Local planners know the area and how things actually work. They can help with permits, timelines, and vendor referrals.
Go local when you can. Florists, photographers, musicians. It supports the economy and saves you stress. Have clear contracts and ask for everything in writing. No assumptions.
Prep Your Guests Early
Not everyone is used to international travel. Give them plenty of notice. Send out save-the-dates early with location, passport info, and any special group travel rates. Offer help with booking flights or transport from the airport.
If you can, bring in a welcome dinner or a day after brunch with a printed itinerary. It keeps the vibe going and makes everyone feel seen.
Pack for the Climate
It’s tropical. Humidity is real. Try to go for lightweight fabrics, breathable clothes, and backup options in case of rain. Don’t forget sunscreen, bug spray, and travel insurance.
Pack the wedding attire in your carry-on. No one wants a missing luggage story the night before the ceremony.
Respect the Culture
Costa Rica moves at its own pace. Locals call it pura vida for a reason. Things won’t always go by the clock, but they do go.
Be flexible. Be kind. And tip the people helping make your day happen. That energy goes a long way.
Build In a Buffer Day
Don’t plan your arrival too tight to the ceremony. Flights get delayed. Bags go missing. Jet lag is real.
Arrive a couple of days early. Settle in. Meet your vendors in person. Walk the space. It helps everything run smoother when the big moment comes.
Bottom Line
A Costa Rica wedding doesn’t have to be complicated. It just needs a little planning and a lot of communication. Keep the checklist handy and let it guide you.
This day can be real. And it can be yours. Cheers to your happily ever after with a spark of pura vida!
